Regulations on attending Lectures

• The coursework counts towards 30% and the examination is 70% unless specified otherwise.
• In the case of languages and practical studies, a higher weighting, up to 50%, may be assigned to the coursework at the discretion of the departments concerned, provided it is duly approved by the Faculty concerned and ratified by the college academic departments.
• Coursework requirements at modular and distributed learning programmes may be different from those at regular residential programmes as determined by the Senate
• All coursework assignments (except class room quizzes and tests) should be submitted typed, and conforming to Kimtech College Style Guide (Provided to all students)
• All coursework assignments should be submitted on or before the deadlines as set by the Trainers. If a student has valid reasons not to be able to meet the deadline, he or she should seek prior approval from the lecturer concerned for a late submission, failing which the lecturer is authorized to deduct one (1) mark for each day of late submission.
• All course work assignments should be submitted to the Trainers concerned through the respective class Representatives, and not directly to the Trainers. The class Representatives should maintain records as evidence of all students submitting their coursework assignments and receiving the same back after being marked by the Trainers.
• Coursework results and the scripts should be returned to the students two weeks after being done if it is a quiz and three weeks if it is a project. Students should know their course work marks before they sit for their final exams. 
• In case of a dispute where a student claims that he or she submitted a coursework assignment, the lecturer claims that such assignment was never received; the lecturer concerned shall consult the Class Representative with the aggrieved student to determine whether the assignment in dispute was indeed submitted. If it is established that the assignment was submitted but got lost, either by error of the Class Representative or that of the lecturer, the aggrieved student shall be allowed to re-submit the same assignment. Such re-submission shall not be deemed a late submission and the student concerned shall not lose any mark for such late submission. However, if it is established that the aggrieved student never submitted the assignment, such a student shall be allowed to re-submit the same assignment, and such re-submission shall be deemed a late submission and count for loss of marks at the rate of one (1) mark for each day of late submission.
• In their own interest, students are advised to retain both a hard copy as well as a soft copy of their course work assignment.
• A student who completely fails to participate in the coursework (by not submitting the coursework assignments, or being absent at class room quizzes or both), shall not be allowed to sit for the College Examination at the end of the semester, even if such a student has maintained the required attendance at Trainers, or paid the fee. However, a student who participates in the coursework, but fails in it, shall be allowed to take the College Examination at the end of the semester.
• Students found cheating during quizzes, will not receive marks for the same.
• Students are supposed to use the admission numbers only in their assignments, CATS and in examinations; student names shall not be used.

Regulations governing absence due to illness are as follows.

1. Short –term absence (up to five working days)

• Self –certification of illness is permitted for an absence of up to five working days.
• Full completed self–certification forms or medical certificates must be submitted within three days of returning to studies. Forms or certificates must be submitted to the Registrar’s Office.
• Consecutive self-certification is not permitted.

2. Absence of longer than five working days or absence from examination.

• Absence of longer than five working days, or failure to meet the course-work deadlines, or absence from any examination or class test counting towards a unit, MUST be covered by a medical certificate signed by a registered medical practitioner.
• Medical certificates must be submitted to the Academic Registrar’s office within three days of returning to studies. Retrospective medical certificates submitted after this period is not acceptable.

3. Illness during exam time

• A student should not take exams if he or she is ill.
• In case of illness during the exam week(s), a student should inform in writing the head of department that they are not able to take exams.
• After recovery, a student should bring evidence of treatment from a doctor who examined them.
• If the illness occurs during the actual examination, the student concerned should see the medical doctor to issue the medical note.
• The exams missed on medical grounds will be taken when the course is next offered.

A student may defer studies because of illness, financial problems, and family issues. In case of deferment a student

•  Should apply in writing to the Head of Department stating the reasons why he or she wishes to defer.
• The department Committee may allow the deferment and inform the Dean of Faculty
• The Dean of the Faculty will write to the student offering the deferment for a given period. The action on deferment shall be entered into the student’s record.
• After the period of deferment is over the student will reapply for admission two months before the semester begins. The Dean will assess the letter and re-admit the student.
• With the deferment the Certificate programme should be completed in Two (2) years total
• The Diploma programmes should be completed in three (3) years
• After the years expire, the student should apply to take the course a fresh.